Export & Import process

for SAP ECC/S4 HANA system users for India

Integrated E-invoicing System
for SAP ECC/S4 HANA system users for India

OptiE-invoice is a ready product that meets all of the functionality required by the government for e-invoicing under GST. It allows for seamless generation of e-invoices through automatic, real-time online integration with the government portal (IRP) using secure communication. It is built using SAP technologies and is an add-on with tight integration for end-to-end e-invoicing. There is no need for file upload/download, additional hardware, servers, or administration. The user interface is familiar, making adoption easier. It also includes MIS reports and dashboards and offers assurance of support and updates for any changes from the government.
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OptiSuite 10x SAP certifiedSAP Netweaver Certified ProductSAP SAP S/4HANA Certified

Our customers are able to achieve faster and more efficient documentation and
compliance with the help of OptiSuite range of products

The solution has been developed in IVL’s registered namespace and can therefore be installed and configured without any adverse impact on SAP and other custom-objects in the client’s SAP landscape. There is no need of additional server or hardware for installing OptiExim. It can be installed in the same instance where SAP is live (on-premise or cloud as the case may be).

Overview

The Indian government has announced the introduction of ‘E-Invoicing’ or ‘Electronic Invoicing’ for reporting of business to business (B2B) invoices to GST System, started from 1st January 2020. It is important that your current ERP system (Like SAP) accordingly allows you to seamlessly generate, submits and files E-Invoices into government portal without additional or manual data entry. The generated E-Invoice follows standard that is also machine-readable and will have uniform interpretation across various stakeholders and the whole business ecosystem. This is a statutory requirement for all business processes to be compliant as per stipulated regulation from the Government. OptiE-Invoice allows the generation of E-Invoice under GST, transmit to Invoice Registration Portal (IRP) via authorized” GSP and receive a unique Invoice Reference Number (IRN), digitally signed E-Invoice and QR code.

OptiE-invoice -Highlights

  • Seamlessly integrates and validates the invoice data in SAP with current billing transactions
  • Connecting to the IRP portal from SAP landscape
  • Transferring electronic invoice data to the IRP with due transformation, encryption & receiving the IRP response including IRN and QR code
  • Incorporating the IRP-generated QR code in the invoice prints

e invoicing partner SAP SAP

Major Challenges faced by your business

  • e-Invoice Cancellation & Amendment
  • Reconciliation of your e-Invoices against the GSTR-1
  • Storage of e-invoice data
  • Filtering of B2B from B2C Invoices
  • Invoice schema updates
  • Purchase invoices

Advantages of E-Invoice

On-Premise, SAP Add-On

No additional hardware, No cloud subscription
No additional cost for DB Administration
No conflict with SAP or custom objects (separate namespace)
Integration with SAP

Flexible architecture

Extensive configuration options, easy to maintain
Best practices on Custom-Enhancements
Facilitates smooth upgrades and management of customizations
Adaptable to middleware (if so required)

Integration with OptiSign for digital signature

Integration with Innoval’s OptiSign tool
Document signing based on roles

User-friendliness

Easily adaptable to automated processing without manual user steps:
Automated connection / extension of sessions (GSP / IRP)
Automated data validation / transformation / transfer with IRP
Automated capture of IRN & QR code
Ready availability of QR code within SAP landscape (for printing purpose in Invoice)
No need for files to be downloaded / uploaded
Real-time data
Users need to just focus on data exceptions, if any, leaving the rest to automation

Dashboards (SAP Analytics)

Compliance, Exceptions & Insights

 

OptiSuite 10x is
certified for deployment on
SAP S/4HANA 2020

A comprehensive Add-on Solution for SAP for meeting various statutory needs in Indirect Taxation, International Trade, Invoicing and more for Indian Enterprises.

 

Key Features

  • E-invoice generation

    E-invoice generation through
    OptiE-invoice Cockpit
    VF02 Transaction
    Automatic / Scheduling

  • E-invoice cancellation

    E-invoice cancellation from OptiE-invoice cockpit
    Cancelled-status indicator in reports

  • Validation and Log

    Configurable validation Rules
    API Log for IRN failures
    Locking

  • API Based Integration

    Authentication with IRP

    Generation of E-invoice

    Cancellation of E-invoice

    Get E-invoice details

    Generate E-way Bill by IRN

Reporting & ​Dashboards*​

  • Compliance dashboard

    Pending document count (e-invoice applicable but not generated)
    Today’s / Yesterday’s / Prior
    Summary of docs at regional level
    Details at business place level

  • Exception reporting / Dashboards

    Documents having master data modified in SAP after E-invoice generation
    Documents cancelled in SAP after E-invoice generation (IRN not cancelled)
    Documents active in SAP with E-invoices in cancelled status
    Documents modified in SAP after E-invoice generation

  • Validation and Log

    Configurable validation Rules
    API Log for IRN failures
    Locking

  • API Based Integration

    Authentication with IRP
    Generation of E-invoice
    Cancellation of E-invoice
    Get E-invoice details
    Generate E-way Bill by IRN

  • Dashboards / Alerts / MIS

    Compliance dashboard
    Exception dashboard
    Status Report
    Reconciliation Report

  • Print

    Specimen Invoice with
    QR Code (IRP)
    Digital signature (supplier)
    Annexure for e-invoice (optional)

  • Utilities

    Validate GST Registration Number (e.g. Customer) – including blocked status
    Automated distance calculation for EWB
    Manual upload to OptiE-Invoice cockpit (Eg: non-SAP data)

  • Tools

    Configurable Identifiers

    Technical Configurations

    API Configurations

Overview

The Indian government has announced the introduction of ‘E-Invoicing’ or ‘Electronic Invoicing’ for reporting of business to business (B2B) invoices to GST System, starting from 1st January 2020. It is important that your current ERP system (Like SAP) accordingly allows you to seamlessly generate, submits and files E-Invoices into government portal without additional or manual data entry. The generated E-Invoice follows standard that is also machine-readable and will have uniform interpretation across various stakeholders and the whole business ecosystem. This is a statutory requirement for all business processes to be compliant as per stipulated regulation from the Government. OptiE-Invoice allows the generation of E-Invoice under GST, transmit to Invoice Registration Portal (IRP) via authorized” GSP and receive a unique Invoice Reference Number (IRN), digitally signed E-Invoice and QR code.

Optie-invoice a complete SAP E-invoicing software for enterprises with all latest government mandate under GST.

Comply with Mandatory e-Invoicing with SAP E-invoicing Software developed by Innoval Digital Solutions. Optie-invoce – Perfect SAP Partner for GST E-invoicing.

Features

Online API Integration

  • Authentication with GSPs, IRP
  • Generation, Cancellation, Printing and Tracking of GST E-Invoice as per the proposed format
  • E-Invoice directly from SAP billing transactions
  • MIS Reporting – Status, Reconciliation
  • Alerts and Dashboards

Benefits

  • On-Premise, SAP Add-On

    • No additional hardware, No cloud subscription
    • No additional cost for DB Administration
    • No conflict with SAP or custom objects (separate namespace)
    • Integration with SAP
    Flexible architecture
    • Extensive configuration options, easy to maintain
    • No additional cost for DB Administration
    • Best practices on Custom-Enhancements
    • Facilitates smooth upgrades and management of customizations
  • Security
    • Authorization
    • Data Encryption
    User friendliness
    • No need to log in to any other system or portal for GST E-Invoice generation

    Dedicated Product team to handle statutory changes, if any by Govt.
    Dedicated help desk team for SLA-driven support under AMC

Architecture Diagram

sap e-invoicing compliance & GST e invoicing notification