Smart Manage Your Export & Import Business – The Complete Solution

OptiExim is a SAP Certified Add-on that seamlessly integrates Export & Import process, thus enabling statutory compliance along with necessary documentations, realtime notifications and analytics.

Export & Import process

For Foreign Trade Management

Watch Complete Product Walkthrough


IVL has more than two decades of experience in designing SAP Certified Add-ons (Opti range of products). OptiExim handles the scenarios based on current Foreign Trade policy/ regulations. The solution architecture uses native SAP transactions, SAP Enterprise portal & SAPUI5/Fiori applications. OptiExim can be easily integrated with external applications, government portals using APIs

OptiExim enables you to:-

  • Avail Export Benefits
  • Become more Competitive
  • Improve Supply Chain Logistics in Imports
  • Enhance Customer Experience & Handle Growth in Exports
  • Realize Timely Export Payments

The solution has been developed in IVL’s registered namespace and can therefore be installed and configured without any adverse impact on SAP and other custom-objects in the client’s SAP landscape. There is no need of additional server or hardware for installing OptiExim. It can be installed in the same instance where SAP is live (on-premise or cloud as the case may be). Specific OptiExim enhancements, if any needed, would be safeguarded from future support packs/ upgrade of OptiExim.


Integration with SAP ERP and Facility for
  • Functional Enhancement of SAP ERP
  • Access Anytime Anywhere Using SAPUI5 / Fiori Applications & SAP Enterprise Portal Applications
  • Analytical Reports to Take Business Critical Decisions
  • Integration with External Agencies by Email Automation, File Generation to Upload in IceGate, Application Access Over SAP Enterprise Portal for CHA.
  • Real Time Data Access
Some of the core features of OptiExim are as follows
  • Inbuilt Control System for Benefit Scheme Utilization and export obligations
  • Provision to Generate All Pre shipment and Post Shipment Documents Required for Exports
  • Facility to have Detailed Report on the Letters of Credit in Both Imports and Exports
  • Competitive Handling of Various Benefit Schemes Like Advance Authorization, EPCG and MEIS
  • Facility to Track the Letter of Credit/ DA, DP/ Advance Payment for both Export Sales and Import Procurement
  • Handling of Various Types of Bill of Entry and Generation of Related Reports
  • Provision to Analyze the Landed Cost in Bill of Entry
  • Provision to Track Various Types of Bonds



  • Statutory Document Set Generation
  • Trade Finance (Letter of Credit, DA, DP, Advance Payment)
  • Duty Drawback- All Industry Rate
  • CHA Charge Tracking


  • Benefit Schemes (Advance Authorization, EPCG & MEIS)
  • Trade Finance (Letter of Credit, DA/DP, Advance Payment, Bank Guarantee)
  • Vendor Document Set capture & Clearing Instruction
  • Bill of Entry Capture
  • Bond

Value Added Services

  • IceGate filing
  • SAP Enterprise Portal and SAPUI5 / Fiori Applications (Access Over Mobile, Web browser)
  • Document Upload in DMS
  • Analytics & Dashboard

Export Cycle

Export & Import process

Exports Document Set

  • Splitting and Clubbing of SAP Sales Documents
  • Logical Grouping of Capturing Data to Feed Step wise Information
  • Tracking Export Obligation
  • Generation of Bank Documents – Letter to Bank, Bill of Exchange
  • Generation of Various Pre-shipment and Post Shipment Documents
  • Upload Scanned Documents
  • Document Customization for Intercompany / SEZ/EOU
  • Modification of SAP Data in OptiExim for Export Documentation
  • Additional Text Entry
  • Incompletion Log
  • Print Action Log
  • Customization of Number of Print
  • Create Documents With Reference to Another Document
  • Mail Alerts
  • MIS Reports
    • Exports Register
    • Shipping Bill Tracking Report
    • Accounts Receivable Report
    • Exports Bill Pending for Negotiation

Post-Shipment Documents

  • Order Confirmation
  • Customs Invoice
  • Shipping instruction
  • Proforma Invoice
  • Packing List
  • Bombay Chamber of Commerce Certificate of Origin
  • Certificate of Origin for Thailand
  • IMC Certificate of Origin
  • GSP Certificate of Origin
  • ICC Certificate of Origin
  • Certificate of Origin -ISFTA

Post-Shipment Documents

  • Commercial Invoice & Packing List
  • Advance Cargo Declaration
  • Export Value Declaration
  • Sworn Declaration
  • Form 3, Form 7, Form 9
  • DEEC Print
  • Duty Drawback Declaration-AIR
  • Shipping Advice
  • Form A2
  • Bill of Exchange I & II
  • Draft Bill of Lading
  • Letter to Bank

Exports Trade Finance

  • Tracking of Export Letter of Credit / DA/ DP
  • Checklist to Compare the Terms and Conditions of Export Letter of Credit with Sales Order
  • Assignment of Sales Order / Contract
  • LC Approval Process
  • Data Flow from LC Created in SAP
  • Mail Alert – LC is Fully Utilized / Expiry Date
  • Discrepancy Tracking Report
  • Provision to Capture FIRC Details for Advance Payment Received
  • Assign Multiple Billing Documents to an FIRC
  • Provision to Generate FIRC Request Letter to Bank

Duty Drawback (All Industry Rate)

  • Maintain DBK Rate &DBK Serial Number Against an Export Material
  • Upload Data to the DBK Master
  • MIS Report Drawback Entitled Amount
  • Actual Receipt of Amount Against each Shipping Bill.

Container Tracking / Factory Stuffing

  • Indent Creation
  • Container Arrival Tracking
  • Stuffing & Sealing
  • Attaching Container to Delivery

Import Cycle

Export & Import process

Benefit Schemes

  • Advance Authorization, EPCG , MEIS
  • ARO, Invalidation, Enhancement  & Re-validation
  • Utilization / Fulfilment / Cutover of Open Authorizations
  • Attach Scanned Copy of Documents
  • EPCG Installation Certificate tracking
  • Locking to Control Export Obligation
  • Mail alerts – Imports and Export validity
  • Reports – Advance Authorization, EPCG, MEIS
  • SION based Consumption Register for Advance Authorization

Imports Trade Finance

  • Maintain Bank Limit & Charges
  • LC / DA/ DP Application, Document, Amendment
  • Acceptance and Retirement
  • LC Approval process
  • Mail alert  – Approval Process and LC Expiry Date
  • Track LC Outstanding & Utilization
  • Tracking LC Based on the Purchase Order
  • Maintain Bank Charges
  • Vendor Wise Advance Payment MIS Report
  • Bank Guarantee Receipt & Issue
  • BG Print Document, Covering Letter, Vacation Letter & Validity Extension Letter
  • BG Amendment
  • BG Mail Alert for Expiry Date
  • Bank Guarantee Tracking MIS report

Vendor Document Set Capture, Bill of Entry & Bond

  • Capture Import Related Information Referenced to SAP Purchase Order and Vendor Invoice Items
  • Carrier Information, Bill of Lading or Airway Bill (AWB)
  • Geographical Information
  • Book LC and Benefit Schemes  in Document Set
  • High Sea Sales
  • Track Various Types of Bill of Entry
  • Noting and Appraising Process Tracking in Bill of Entry
  • Duty Calculation with Benefit Schemes
  • Capture CHA charges
  • Tracking Various Types of Bonds
  • Stock Status in Bonded Warehouse

OptiEXIM : Complete Product Walkthrough

You can also watch specific modules of
OptiExim by following time lines

  • Introduction to OptiExim – 00 : 05 : 07
  • Exports Documentation – 00 : 44 : 51
  • Exports ( Trade finance ) – 1 : 04 : 00
  • Duty Drawback – 1 : 13 : 15
  • Container Tracking ( Factory stuffing ) –
    1 : 17 : 50
  • Imports Incentive schemes – 1 : 21 : 00
  • Imports Module – 1 : 21 : 18
  • Imports Trade finance – 1 : 45 : 00
  • Imports Documentation – 1 : 55 : 00