Integrated Vendor Management solution

IVL’s Vendor Management software to efficiently engage and collaborate with vendors.

The portal provides self-service and secured access to the vendors for various communications, submission of the registration documents and specific information required by procurement and admin teams of the companies.
The application is hosted on SAP Business technology platform and available on subscription plans.

Overview

  • OptiVMS (Vendor Management System) provides efficient way to engage, collaborate with vendors. The portal provides self-service and secured access to the vendors for various communications, submission of the registration documents and specific information required by procurement and admin teams of the companies.
    The application is hosted on SAP Business technology platform and available on subscription plans.

Functional Areas

  • Vendor On-Boarding
    Allows initiation of electronic forms for new vendor creation and sharing with the vendor to complete the self-registration.

  • Vendor Self-Service
    Allows vendors to maintain their own details and monitor the status of purchase orders and submitted invoices.

  • Vendor Management
    Allows procurement staff to manage the vendor approval, qualifications and certifications and also tracks their validity status.
  • Vendor Communication
    Allows to send and receive information with your suppliers as required.

Key Features

    • Mobile friendly Web Application
    • Role based secure access for both vendors and internal staff
    • Vendors can directly maintain their own address, bank and details
    • Automatically updated to backend SAP ERP
    • Easy set-up of approval management work flow
    • Documents stored securely in document management system
    • Share Purchase Orders electronically with vendors ***
    • Electronic Submission of Supplier Invoices by vendors ***
    • Alerts via e-mail to vendors and internal staff/admins

Benefits

    • Reduction of effort & time spent by Procurement team as the vendor data maintenance is mainly done by vendors themselves
    • Faster vendor creation helps to improve compliance with procurement policies
    • Comprehensive encryption and access rights management ensures security and confidentiality of vendor information
    • Business rule validations improve the accuracy and reliability of vendor data
    • Automated SAP integration saves effort and ensures data integrity
    • Real time status tracking of procurement processes ***
    • Enhanced visibility of the supply chain ***