Major Government Portals for Indian Exporters & Importers

Essential Steps in Export-Import Portal Interactions

1. Pre-export compliance on DGFT – Apply for IEC, duty-free import licences, incentive eligibility.
2. Customs declaration via ICEGATE – Prepare Shipping Bill/Bill of Entry in ERP, upload via EDI or manually, attach e-Sanchit documents, obtain Let Export Order (LEO).
3. Port operations via PCS1x – Submit port/vessel documents, track container movement.
4. GST Refund process – File GSTR-1, reconcile with ICEGATE data for IGST refunds.
5. Bank realisation via RBI EDPMS – AD bank updates payment realisation against Shipping Bills.
6. Incentive claims on DGFT – File RoDTEP/ROSCTL claims using ICEGATE-exported data.

Challenges in Current Practices

Most companies still rely on manual uploads or semi-automated file transfers, leading to:
– Data mismatches
– Processing delays
– Higher compliance risk

ERP–Government Portal Integration Opportunities

Modern ERP platforms like SAP, Oracle, Microsoft Dynamics can:
– Store master data (IEC, HS Codes, licences)
– Generate customs/GST-compliant documents
– Exchange data with portals via APIs or SFTP
However, integration gaps remain, especially for portals with limited APIs.

API Availability Snapshot (August 2025)

How OptiEXIM Transforms Compliance Management

OptiEXIM, developed by Innoval Digital Solutions, is an SAP-certified add-on that seamlessly integrates ERP systems with Indian government portals.

Key Features:
– DGFT Integration – Generates e-BRC using IRM/ORM data from DGFT APIs
– ULIP Portal Integration – Fetches ICEGATE Shipping Bill & Bill of Entry details
– Multi-portal API Connectivity – Links with banks, DGFT, shipping lines, and more
– Automation – Eliminates repetitive data entry and manual uploads
– Tracking & Reconciliation – Ensures real-time compliance updates

Conclusion

By integrating ERP systems with government portals through OptiEXIM, businesses can:
– Reduce manual work
– Minimise compliance errors
– Accelerate clearance and payment cycles

With India moving towards full digitalisation of trade documentation, having a robust integration solution like OptiEXIM will be a decisive competitive advantage.

What is OptiVMS?

OptiVMS is an integrated vendor management solution that enables organizations to engage and collaborate with suppliers seamlessly. The platform provides vendors with self-service, secure access for communication, document submission, and sharing of essential information required by procurement and administrative teams. This digital approach eliminates manual bottlenecks, reduces errors, and accelerates the vendor onboarding process.

Key Functionalities of OptiVMS

• Vendor On-Boarding: Initiate electronic forms for new vendor creation and enable vendors to complete self-registration, ensuring a smooth and efficient onboarding process.
• Vendor Self-Service: Allow vendors to maintain their profiles, track the status of purchase orders, and monitor submitted invoices, enhancing transparency and reducing administrative overhead.
• Vendor Management: Equip procurement teams to manage vendor approvals, qualifications, and certifications while tracking their validity, ensuring compliance and risk mitigation.
• Vendor Communication: Facilitate secure, real-time communication between your business and suppliers, streamlining information exchange and issue resolution

By automating these processes, OptiVMS enhances operational efficiency, reduces cycle times, and improves supplier collaboration—key drivers of business agility in competitive markets.

Why Choose IVL for Your SAP Needs?

Selecting the right partner for SAP projects can make the difference between a successful digital transformation and costly setbacks. IVL brings a wealth of expertise and a proven track record to the table, making it the preferred choice for businesses worldwide.

Unmatched SAP Experience and Global Reach

• Three Decades of SAP Expertise: IVL has over 30 years of experience in SAP consulting and implementation, ensuring deep domain knowledge and industry best practices
• 6,000+ Successful Projects: A remarkable portfolio of more than 6,000 SAP projects demonstrates IVL’s ability to deliver results across diverse industries and geographies
• 3+ Billion Hours of Consulting: With billions of hours dedicated to SAP consulting, IVL’s team brings unmatched experience to every engagement

Tailored, Cost-Effective Solutions

• Optimized SAP Landscapes: IVL specializes in optimizing SAP environments for maximum efficiency and return on investment, helping clients achieve more with less
• Custom-Fit Offerings: Solutions are tailored to each client’s unique business needs, ensuring relevance and effectiveness without unnecessary costs

Trusted Partnerships and Innovation

• Certified SAP Add-Ons: IVL’s SAP-certified products, like OptiVMS, are robust, time-tested, and trusted by industry leaders for compliance and operational excellence
• Comprehensive SAP Services: From ERP custom development and cloud migration to application management and ongoing support, IVL covers the full SAP lifecycle, driving innovation and business growth

The IVL Advantage

Partnering with IVL means gaining a strategic ally committed to your success. Their agile methodologies, rigorous project management, and focus on user adoption ensure smooth SAP implementations and sustainable business outcomes. With IVL, businesses can confidently navigate digital transformation, optimize vendor management, and unlock new levels of efficiency and profitability.

What Makes OptiVMS Unique?

OptiVMS is an integrated, mobile-friendly web application designed to simplify every aspect of vendor management for enterprises of any size. Hosted on the SAP Business Technology Platform, it offers both SaaS and Private Edition deployment options, ensuring flexibility for different business needs

Key features include:

• Self-Service Vendor Portal: Vendors can securely register, update details, submit documents, and track purchase orders and invoices—all in real time
• Automated Workflows: Electronic forms, approval management, and automated SAP ERP integration reduce manual effort and errors
• Role-Based Access: Both vendors and internal teams have secure, role-based access, ensuring data confidentiality and compliance
• Real-Time Communication: Timely alerts and a centralized communication hub streamline collaboration between procurement teams and suppliers
• Performance Tracking: Dashboards, reports, and KPIs allow you to monitor vendor performance and compliance, supporting better decision-making

Business Benefits of OptiVMS

• Faster Vendor Onboarding: Electronic self-registration and automated approvals cut down onboarding time and ensure compliance with procurement policies
• Reduced Administrative Effort: Vendors maintain their own data, freeing up procurement teams to focus on strategic tasks
• Enhanced Data Security: Comprehensive encryption and access controls protect sensitive information
• Improved Accuracy: Business rule validations and seamless SAP integration ensure data integrity and reliability
• Scalable & Flexible: SaaS and Private Edition options allow you to scale users and features as your business grows

IVL: Your Trusted SAP Transformation Partner

Choosing IVL for your SAP needs means partnering with a company that brings three decades of expertise and a global reputation for excellence:

• 30+ Years of SAP Leadership: IVL has successfully delivered over 6,000 SAP projects worldwide, earning the trust of industry leaders
• Comprehensive SAP Services: From custom development and cloud migration to application management and ongoing support, IVL covers the full SAP lifecycle
• Certified SAP Add-Ons: IVL’s solutions, including OptiVMS, are SAP-certified and robust, ensuring reliability and compliance
• Proven ROI: IVL’s optimisation strategies maximize efficiency and return on investment for your SAP landscape
• Agile, Cost-Effective Delivery: IVL’s unique delivery model and deep domain expertise ensure tailored, high-quality solutions that fit your budget and business goals

Conclusion

OptiVMS is more than just a vendor management tool—it’s a strategic asset for SAP-driven enterprises aiming to modernize procurement, improve supplier collaboration, and achieve operational excellence. Backed by IVL’s decades of SAP experience and innovation, OptiVMS is the smart choice for businesses seeking to future-proof their vendor management processes.

Why RISE with SAP?

Before RISE with SAP, transitioning to the cloud was a fragmented and complex process. Organizations had to:

• Select and negotiate with multiple infrastructure providers
• Choose consulting partners for implementation
• License software components separately
• Independently manage upgrades, maintenance, and innovation

RISE with SAP streamlines this journey by bundling all necessary components and services, reducing complexity, and providing a unified experience. SAP manages the relationship with infrastructure providers and takes responsibility for the full solution, allowing customers to focus on business outcomes instead of technical details.

What’s Included in RISE with SAP?

RISE with SAP brings together essential tools, platforms, and services for a complete cloud transformation:

Key Benefits of RISE with SAP

• Simplified Contracts: One contract, one responsible party—SAP—streamlining procurement and accountability.
• Faster Time to Value: Integrated tools and expert guidance accelerate cloud adoption and business transformation.
• Flexibility: Multiple deployment options and cloud providers, with the ability to tailor solutions to industry and business needs.
• Continuous Innovation: Regular access to the latest features, updates, and SAP innovations, including AI and automation.
• Lower Total Cost of Ownership (TCO): Subscription pricing, process automation, and consolidated services reduce costs and improve ROI over time.
• Improved Support and Security: SAP delivers managed services, robust security, compliance, and 24/7 support for ongoing operations.

How RISE with SAP Works

The journey with RISE with SAP typically follows these steps:

1. Assessment: Evaluate current systems and define transformation goals.
2. Engagement: Work with SAP or certified partners to design a tailored roadmap.
3. Customization: Configure SAP S/4HANA Cloud and BTP to fit unique business processes and requirements.
4. Migration: Move data and processes to the cloud, supported by SAP’s migration tools and services.
5. Go-Live and Continuous Improvement: Launch the new system and leverage SAP’s managed services for ongoing optimization and innovation.

Conclusion

RISE with SAP represents a paradigm shift in how organizations approach digital transformation. By bundling software, platforms, infrastructure, and services, SAP offers a holistic, simplified, and future-ready path to becoming an intelligent enterprise—enabling companies to innovate faster, operate more efficiently, and remain competitive in a rapidly changing world.

What is OptiSuite10x?

OptiSuite10x is an advanced suite of SAP add-ons designed specifically for Indian enterprises. Certified for deployment on SAP S/4HANA 2020, it addresses a wide spectrum of statutory requirements, including indirect taxation (GST), international trade (EXIM), e-invoicing, e-way bills, and digital signatures—all within your existing SAP environment. Originally launched as OptiTrade in 2004, OptiSuite10x has evolved through decades of domain expertise and is trusted by over 350 enterprise customers across diverse industries.

Key Modules and Features

Additional Highlights

• Digital Statutory Documentation: Automated, digitally enabled documentation for Indian export/import scenarios.
• Dashboards & Analytics: Real-time compliance dashboards, analytics, and exception management.
• Integration with SAP S/4HANA: Certified for seamless interoperability, leveraging SAP Fiori for an intuitive user experience.
• No Additional Hardware Needed: Installs directly within SAP, requiring no extra infrastructure4.

Why OptiSuite10x Stands Out

• Proven Track Record: Over 20 years of SAP add-on innovation, with 350+ enterprise implementations.
• Comprehensive Coverage: From GST and e-way bills to EXIM and digital signatures, all compliance needs are addressed in one suite.
• Automation and Efficiency: Reduces manual workload, accelerates documentation, and minimizes compliance errors—customers have reported up to 50% reduction in processing time and 40% fewer compliance errors4.
• Regulatory Agility: Regular updates ensure alignment with the latest statutory changes and government requirements.
• Trusted by Industry Leaders: Used by top Indian enterprises across sectors, including pharmaceuticals, logistics, and manufacturing.

Who Should Consider OptiSuite10x?

• Indian enterprises using SAP ECC or SAP S/4HANA seeking to automate and simplify compliance.
• Organizations with significant export/import operations or complex GST requirements.
• Businesses aiming for digital transformation, operational efficiency, and reduced compliance risk.

Conclusion

OptiSuite10x is more than just a compliance tool—it’s a strategic enabler for Indian enterprises on SAP. By centralizing and automating statutory processes, OptiSuite10x frees your teams to focus on growth and innovation, not paperwork and manual reconciliations. With its proven reliability, deep SAP integration, and ongoing support from IVL, OptiSuite10x is the smart choice for future-ready compliance and trade management.

Empower your SAP landscape with OptiSuite10x—where compliance meets efficiency and innovation.

What is OptiGST?

OptiGST is an advanced GST compliance solution designed by Innoval Digital Solutions Pvt Ltd (IVL), leveraging over two decades of expertise in SAP-certified add-ons. It is engineered to automate and streamline every aspect of GST management, from return preparation and filing to reconciliation and analytics—all within the familiar SAP ERP environment.

Key Features at a Glance

• Comprehensive GST Returns: Supports all major GST returns (GSTR 1, 2A, 3B, 6, 9, ANX-1, ANX-2, RET-01) and ledgers (Cash, ITC, Liability)
• Seamless SAP Integration: Installed directly in IVL’s registered SAP namespace, OptiGST ensures zero conflicts with existing SAP or custom objects and requires no additional hardware or technology upgrades.
• Automated Data Extraction: Pulls data from SAP using configurable identifiers, with bi-directional data transfer to GSTN for electronic filing via GSP integration.
• Vendor Reconciliation: Automates matching of purchase registers with GSTR 2A/ANX-2, identifies mismatches and defaulting vendors, and enables direct communication with vendors for resolution.
• Input Service Distribution (ISD): Facilitates distribution of input service credits, ISD reversals, and challan management.
• Refund Management: Handles refund claims (RFD-01), including for exports and deemed exports, with detailed annexures.
• Dashboards & Analytics: Real-time compliance, exception, and reconciliation dashboards, plus MIS reports for sales and purchases.
• Data Consolidation: Ideal for enterprises with multiple SAP/ERP instances, consolidating data before GST filing.
• Edit and Self-Service Tools: Utilities to edit GST returns data, search taxpayers, check return status, and troubleshoot issues independently.

Why Choose OptiGST?

1. Faster, More Efficient Compliance

OptiGST eliminates the need for manual data movement, file uploads/downloads, or separate ASP ecosystems. All GST activities—from data extraction to filing—are performed directly within SAP, reducing errors and accelerating compliance cycles.

2. Cost-Effective and Scalable

There are no hidden costs for additional hardware, manpower, or database administration. The solution’s pricing does not increase with business volume, making it highly scalable for growing enterprises.

3. Robust Information Security

Installed within your SAP instance (on-premise or cloud), OptiGST incorporates encoding and encryption, ensuring that sensitive GST data remains secure and compliant with organizational policies.

4. Flexible Deployment

OptiGST supports regular, embedded, and hub deployment models—catering to single-instance SAP customers, multi-ERP environments, and high-volume enterprises alike.

5. Continuous Innovation and Support

With a proven track record and a dedicated product team, IVL delivers regular updates to address statutory changes from GSTN, ensuring your compliance processes remain future-proof.

Value-Added Features

• Vendor Reconciliation: Automated, flexible, and file-free reconciliation for hassle-free input tax credit.
• Report Extensions: Enhanced reconciliation with SAP FI module G/L accounts.
• Compliance Dashboards: Visualize compliance status, exceptions, and reconciliation outcomes in real time.
• Training and Documentation: Comprehensive user manuals and self-service tools for smooth adoption.

Who Should Consider OptiGST?

• Enterprises using SAP ERP (ECC or S/4HANA) seeking to automate GST compliance.
• Organizations with multiple SAP/ERP instances needing consolidated GST return filing.
• Businesses aiming to reduce manual intervention, errors, and compliance risks in GST processes.

Conclusion

IVL’s OptiGST stands out as a mature, secure, and SAP-native solution that transforms GST compliance from a burden into a business advantage. With its deep SAP integration, automation, analytics, and scalable architecture, OptiGST empowers enterprises to stay ahead of regulatory changes and focus on growth—not paperwork.

For more details, visit to know more: https://www.ivldsp.com/products/optigst/

Say goodbye to GST compliance delays and data mismatches—OptiGST brings efficiency, security, and peace of mind to your SAP ERP landscape.